On 31 October 2026, Andhra Pradesh Congress chief YS Sharmila announced on X that her daughter Anjili Reddy's wedding would be held at a different venue instead of the family's Yelahanka property in Bengaluru, after a public dispute over the house. The story trended across X and was reported by PTI and Deccan Chronicle. The new venue was not named in those reports.
Most venue changes never make the news. A hall double-books, a lawn floods, a booking is cancelled, a family situation changes, or the guest list simply outgrows the space. But whatever the reason, the job afterwards is the same: every guest, vendor and booking tied to the old address has to move to the new one, without confusion.
This guide gives you a step-by-step order, a vendor checklist, ready-to-send message templates for different guests, and a plan for the day itself so nobody ends up at the wrong gate.
Step 0: lock the new venue before you tell anyone
The worst outcome is announcing a new venue and then changing it again. Before a single message goes out, confirm in writing:
- Date and time slots for every function moving to the new venue.
- Which spaces you have booked (lawn, hall, rooms), and the rain backup if it is outdoors.
- Capacity against your current RSVP count, not the original invitation count.
- Parking and access for elders and wheelchairs.
- What the venue allows: outside caterers, decorators, music timings, fireworks and alcohol. Many of these permissions are venue-specific. In Delhi, for example, the excise department's notice for the 2026 season requires a separate P-10 liquor permit for each event and each location, as reported by The Tribune and The Times of India.
- The exact map pin. Open it yourself and check it leads to the correct entrance, not the back of the property.
Only when this is signed do you start communicating.
The right order to tell people
- Immediate family and key relatives (by phone): parents, grandparents, siblings, and anyone helping you host. They will be asked about it, so they need to hear it first and give the same answer.
- Vendors (call, then confirm in writing): so they can re-plan logistics and tell you about any new charges.
- Guests with travel or hotel bookings: outstation and overseas guests may need to change rooms or transfers.
- Everyone else on the guest list: one clear message on every channel you used for the invitation.
- Reminders: a short reminder a week before and on the morning of the function.
Do not let the news spread informally before step 4. A forwarded "I heard the venue changed" message, without the new address, creates more calls than a proper announcement.
Vendor checklist
Call each vendor, then send a written note with the new address, map pin, date, timings and the venue manager's contact.
| Vendor | What to confirm |
|---|---|
| Caterer | Kitchen space, gas and water access, serving area, whether the new venue allows outside caterers |
| Decorator | Site visit date, new dimensions, any changes in ceiling height or fixing rules |
| DJ, band and sound | Local sound timings at the new location, power supply, baraat route |
| Photographer and videographer | New light conditions, getting-ready location, travel time |
| Priest, pandit or qazi | Ceremony space, mandap placement, any change in timing |
| Mehendi, makeup and hair | Getting-ready rooms and their timing |
| Transport and shuttles | New routes, pickup points and travel times from guest hotels |
| Hotel room block | Whether guests should stay put or move, and change policies |
Ask every vendor one direct question: "Does this change cost anything extra?" It is better to hear it now than on the invoice.
Update every place the old venue appears
Make a list of everywhere the old address lives, and update them all on the same day:
- Printed cards: you cannot recall them, but you can send a printed correction slip with the reminder message or hand one over to elders who keep the card.
- Digital invitation and wedding website: change the venue, map link and directions, and add a visible "Venue updated on [date]" line. Our note on adding a "last updated" line to your wedding website explains why guests trust a dated update more than a silent edit.
- WhatsApp groups and broadcast lists: post once, then pin the message where possible.
- Calendar invites sent to overseas guests.
- RSVP forms that mention the venue.
- Hotel welcome notes and shuttle schedules.
- Signage and welcome boards, if already printed.
If guests got their invitation through a single link, a venue change is much easier: update it once and everyone who opens the link sees the new address. If you use a LoveSolutions digital invitation or wedding website, update the venue and map there first, then send your message pointing to the same link.
Message templates
Keep each message short, put the new venue name, full address and map link at the top, and keep the reason brief or leave it out. You do not owe guests an explanation.
1. Main WhatsApp announcement
Venue update for [Couple]'s wedding Dear family and friends, please note that the [wedding / reception / sangeet] on [day, date] will now be held at: [New venue name] [Full address] Map: [link] The date and timings remain the same. Everything else in your invitation stays unchanged. Please share this only with family members who are invited with you. For any help: [Name, number]. We look forward to seeing you there!
2. When only one function moves
Quick update: only the [mehendi] on [date] has moved to [new venue, address, map link]. All other functions remain at the venues on your invitation.
Being specific prevents guests from assuming every function has moved.
3. For outstation guests with hotel bookings
Dear [Name], a quick note for your travel: the [wedding] on [date] has moved to [new venue, address, map link]. Your hotel booking at [hotel] is still fine; the new venue is about [time] away and we will run a shuttle from the hotel at [time]. If you booked transport from the airport or station directly to the old venue, please update the drop-off. Call [Name, number] if anything needs changing.
If the new venue is far from where guests are staying, say so honestly and tell them what you are doing about it: a shuttle, a rebooking, or help with a change fee.
4. Formal message (for elders or a more formal tone)
With the blessings of our elders, we wish to inform you that the wedding ceremony of [Bride] and [Groom] on [date] will now be solemnised at [new venue, full address]. All other details remain as in the invitation. We request your gracious presence. [Family names, phone number]
5. Phone call script for elders
Elders who rely on the printed card may not see WhatsApp updates. Call them:
"Namaste [Name], we wanted to tell you personally: the wedding venue has changed. It is now at [venue name], near [landmark]. The date and time are the same. [Name] will send the address to [their son or daughter] on WhatsApp, and someone can pick you up if you'd like."
Then make sure a younger family member in their home has the details too.
6. Vendor confirmation
Hi [Vendor], confirming our call: the [function] on [date] is now at [new venue, address, map link]. Venue contact: [manager name, number]. Timings unchanged: [times]. Please confirm any changes to your setup time or costs by [date].
7. If the change is public
If the wedding has drawn public attention, a short, calm public note can stop speculation:
"Our daughter's wedding will now take place at a different venue, in the presence of family and friends. Invited guests will receive the details directly. Thank you for your good wishes."
Do not post the new address publicly.
On the day: protect against wrong-venue arrivals
Some guests will still go to the old address. Plan for it:
- Ask the old venue whether you can leave a sign at the gate, or a person for the first hour, with the new address and a map QR code.
- Run a morning reminder on the day with the new venue at the top.
- Brief your helpers at the new gate to look out for elders and guests who may be late because they went to the old address.
- Keep one phone number for guest help that is answered all day. See how to tell guests which venue gate to use for arrival notes on large properties.
Timing guide
| Time before the function | What to do |
|---|---|
| More than 4 weeks | Full announcement on all channels, update website or digital invite, vendor calls; time to reprint signage |
| 1 to 4 weeks | Announcement plus personal calls to elders and outstation guests; correction slips; shuttle plan |
| Less than 1 week | Calls to everyone you can reach, WhatsApp announcement, pinned messages, person or sign at the old venue |
| Same day | Morning reminder, helper at old venue, guest help number |
If the time is changing as well as the venue, say both clearly in the first line. For time-only changes, see our guide on a clear message when a wedding event time changes.
Common mistakes
- Announcing before the new venue is confirmed. Two changes are worse than one.
- Burying the new address under a long explanation.
- Forgetting outstation guests' hotel and transfer bookings.
- Not telling the caterer and decorator first, then discovering the new venue does not allow outside vendors.
- Leaving the old address live on the website, calendar invite or map link.
- Assuming elders saw the WhatsApp message.
Frequently asked questions
How do I politely tell guests the wedding venue has changed?
Send a short message with the new venue name, full address and map link at the top, say the date and time are unchanged (if true), and give one contact number. A reason is optional.
Do I need to send new wedding cards?
Usually not. A clear digital announcement, phone calls to elders and a printed correction slip where needed are enough. Reprinting only makes sense if the change happens well in advance and the card is a keepsake.
How far in advance should we inform guests?
As soon as the new venue is confirmed in writing, followed by reminders a week before and on the day.
Should we explain why the venue changed?
Only if you want to. "Due to unavoidable circumstances" is enough, or no reason at all.
What if guests already booked hotels near the old venue?
Tell them first, explain the travel time to the new venue, and offer practical help such as a shuttle or assistance with rebooking.
Sources (read 31 October 2026)
- DT Next (PTI), 31 October 2026, and Deccan Chronicle, 31 October 2026: YS Sharmila announces her daughter's wedding will be held away from the Yelahanka property.
- X trending news summary, 31 October 2026: "YS Sharmila Changes Daughter's Wedding Venue Amid Family Property Dispute".
- The Tribune and The Times of India, October 2026: Delhi excise department notice on event-specific P-10 liquor permits for banquet halls and farmhouses.