What to Collect Before Making Your Wedding Invitation

Build one event list

Give each ceremony its own entry rather than sending dates and addresses across several messages. Separate the time guests should arrive from the ceremony time when those differ. Write the month in words to prevent confusion between day-first and month-first dates.

For example: “Reception — 12 December 2026 — guest arrival 7:00 pm — ceremony hall, hotel name, city.” This is an illustrative format; replace every detail with your confirmed information.

• Event name and who is invited to it.
• Full date, arrival time and any important timing note.
• Venue name, hall or entrance, full address and checked map destination.
• Dress code or transport instructions only where they apply.

Approve names and wording together

Ask both families to check the couple’s names, parent or host names, titles and any blessings or religious wording. Keep the approved text in one document. A voice note can explain the intended tone, but written spelling should guide the final artwork.

Choose one person to collect feedback. If two relatives suggest different wording, resolve the choice before passing it to the designer.

Send a clear creative reference

Select your preferred sample or a few references and explain what you like: colour, illustrations, text spacing or photo placement. Add a short note about the mood and the details that must remain prominent.

Keep your original photos ready and flag the preferred cover image. If a venue or event is pending, ask how that uncertainty should appear in the draft before sharing it with guests.